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Job Description 2026-02-02T08:52:49+00:00
Import Documentation Staff

Import Documentation Staff

Nhân viên chứng từ nhập khẩu

Binh Duong
03/05/2026
Full Time
Job Description
  • Receive and closely follow up import inquiries/shipments from request stage until delivery to VFR on time.
  • Proceed customs declarations accurately and complete import procedures in the shortest time.
  • Control import-related costs effectively (import fees, Det/Dem charges, storage fees, re-mooc keeping fees) and minimize any incurred costs.
  • Perform other ad-hoc tasks assigned by the direct Leader or Head of Department.
  • Receive import requests and collect shipment documents/information from related departments (PUR/PLN/CS/HOS, etc.).
  • Check express courier costs and create AWB / remote pick-up requests in the courier system when required.
  • Arrange cargo insurance when needed; verify consistency and accuracy of import documents (B/L, invoice, packing list, Phytosanitary Certificate, C/O, etc.).
  • Communicate and follow up with forwarders/carriers; track ETA and push for Arrival Notice and EDO issuance.
  • Register plant quarantine on the Vietnam National Single Window via PQS (when applicable).
  • Handle customs clearance for importing raw materials, machinery, and equipment accurately and on time.
  • Monitor carrier Det/Dem and storage policies to prevent additional charges.
  • Arrange transportation and coordinate delivery of shipments back to VFR factory on schedule.
  • Send notification emails on delivery plans and import documents to related teams (WH/PLN/PUR/CS/HOS, etc.).
  • Update daily import shipment status in tracking reports/lists.
  • Create and follow up payment requests for import fees and related charges.
  • Coordinate with other departments to resolve any issues arising from import shipments.
  • Prepare reports as requested by the Head of Department and perform other related duties as assigned.
Requirements
  • College/University graduate.
  • Major in Foreign Trade or Import–Export operations.
  • At least 2–3 years of experience in import documentation and handling import shipments.
  • Good understanding of Incoterms.
  • Good English skills in listening, speaking, reading, and writing.
  • Familiar with ERP systems.
  • Able to use Ecus5 (E-cus) software.
  • Good MS Office skills.